Jobs

State Theatre of Ithaca is currently Seeking a Business Manager 

Brief Description

State Theatre of Ithaca, Inc. is a small, nonprofit organization that owns and operates downtown Ithaca’s last remaining performing arts theatre. Our mission is to enhance the cultural life of Ithaca and the Finger Lakes by preserving, operating and promoting the historic State Theatre as an active venue for national, international and community performances and programming. With just over 1,600 seats, The State Theatre hosts over 75 events each year including concerts, comedy shows, classic movies, dance performances and community shows, drawing over 50,000 people through our doors annually (prior to the Covid-19 pandemic).

The State Theatre of Ithaca’s Business Manager is a newly created position that supervises all aspects of financial management of this not-for-profit organization including budgeting, payroll, and financial reporting. This position also oversees human resources compliance and policies, and personnel issues. Managing the State Theatre Box Office is also the responsibility of the Business Manager.

The position is full-time and reports to the Executive Director and supervises a full-time Box Office Associate and a part-time bookkeeper. State Theatre of Ithaca, Inc. is a team-oriented organization, and this person will work closely with the entire staff to ensure smooth operation of Theatre events. Expertise in financial management and human resources a necessity. Theater management experience is a plus but not required.

The position is available in March 2022. Competitive compensation package commensurate with experience.

Primary Responsibilities

• Financial Management:

  • Monitor and manage Cash Flow for STI
  • Work with Executive Director and other STI Staff to prepare annual budgets
  • Prepare monthly financial reports and analysis for Board review.
  • Oversee check writing, weekly payroll, accounts payable, taxes, and fees on a weekly basis.
  • Oversee monthly reconciliations and ensure accurate records of financial transactions
  • Serve as primary liaison for annual financial audits. Ensure timely preparation of requested documents and files.
  • Ensure proper procedures, documentation, and internal controls are in place.

• Event Responsibilities:

  • Work with Events Director and Production Manager to provide necessary financial assets to conduct shows.
  • Prepare post-show deposits and reports.

• Box Office Management:

  • Oversee all Box Office Operations, including sales of tickets for all State Theatre Events

• HR Management:

  • Monitor compliance, benefits and insurance needs
  • Working with Executive Director, creating and updating HR policies
  • Preparing and updating employee personnel files.
  • Advising seasonal employees on NYS Unemployment Benefits.
  • Staying up-to-date on Workers Comp, Disability and Family Leave policies.

• Other:

  • Write up contracts, and the license (cost) agreements
  • Write up lease agreements with residential and commercial tenants

• Oversee the following positions:

  • Box Office Associate
  • Bookkeeper (part-time)

The ideal candidate:

  • is passionate about the performing arts, community engagement, and the mission of a historic not-for-profit working Theater;
  • has a Bachelor’s degree or equivalent experience in arts, nonprofit administration, business management or related fields;
  • has a minimum 5 years’ experience in small business or non-profit financial management or equivalent management experience. Previous experience and/ or knowledge of theatrical operations or non-profit arts management is preferred.
  • is fluent in QuickBooks and Microsoft Office
  • possesses exemplary customer service and time management skills. Demonstrated ability to act as a diplomatic leader and motivate others.
  • has the ability to work a flexible schedule, including evenings, weekends, and holidays as needed to ensure success of the theatre.
  • has excellent organizational skills: managing critical paths, creating timelines, prioritizing deadlines, maintaining schedules, tracking/documenting materials, proofreading, etc.
  • has a strong commitment towards diversity and inclusion
  • has excellent verbal and written communication skills. Also has strong interpersonal skills and is comfortable working with a variety of different personalities such as community partners, artists, promotors, audience members, volunteers, board members, and current and potential donors;
  • possesses a strong work ethic, sense of humor, and commitment to the State Theatre of Ithaca’s mission.

Compensation:

Competitive compensation package commensurate with experience

  • Paid time off
  • Option to participate in health and dental plans
  • Professional development opportunities.
  • Opportunity to attend every event at The State Theatre!

To Apply:

Please send resume and cover letter as a PDF to doug@stateofithaca.org with BUSINESS MANAGER in the subject line. Resumes submitted without a cover letter will not be considered.

For more information about the mission, vision, and programming at The State Theatre of Ithaca, please visit: https://stateofithaca.org/about

To learn more about Ithaca, Tompkins County, and the Finger Lakes Region, visit www.visitithaca.com